Administration, Core Financials, and Project Accounting

[ussafetygear]

We have a number of vendors that we pay by credit card. Currently, we put them all under one vendor.  Is there anyway to setup each vendor separately, then pull the vouchers together at the end of the month?

[jnoll]

Not natively. We have an ehancement that replicates the functionality of MAS 200 in this area.

AP Voucher CC Payment

[CathyF7]

We currently book debit memos against each of the invoices (on their individual vendor accounts) which book to a BS payable account, then when the credit card statement comes in, the invoice is booked against that same BS payable account.

We are looking for a way to set up a payment type of credit card and process payments instead of debit memos.

[jnoll]

Sorry, I just realized that the link i posted has moved. I am working on getting this up on the new site. In the meantime here is some general information on the enhancement we created.

Process AP Vouchers and PO Receipt of Invoice with Credit Card Enhancement

The purpose of this enhancement is to allow for payment of AP Vouchers using a Credit Card and allow the tracking of this payment under the Credit Card and under the Vendor. The enhancement also allows for the transfer of a Purchase Order receipt of invoice from the purchase order vendor to a credit card vendor at the time the receipt of invoice is processed in purchase order.  The enhancement provides three ways to process the payments based on the time and type of transaction payment that is being processed.

Scenario 1

You receive an invoice from the Vendor and you wish to enter and pay this invoice via a credit card. You would enter the AP Voucher under the Vendor and pay for this via a Credit Card using the fields on the Totals Tab of Enter Vouchers.

Scenario 2

You wish to pay for a voucher from a Vendor under the Credit Card Vendor. This will be processed under Enter Vouchers using a specified Credit Card Vendor then selecting a Vendor and Voucher to process on the Detail Tab and CC Payments.

Scenario 3

You wish to pay a voucher for a purchase order receipt of invoice under a Credit Card Vendor.  This will be processed under Purchase Order Receipt of Invoices as well as Accounts Payable Enter Vouchers.

[jnoll]

Here is the revised link. Sorry about that.

http://www.rklesolutions.com/_downloads/Process_AP_Vouchers.pdf

[trodman]

We are using the credit card enhancement from RKL and it works pretty well.  It basically moves the individual vouchers from each vendor into vouchers for the credit card vendor by automatically credit a Debit Memo for the vendor and an Invoice for the credit card vendor.

[jnoll]

Thank you!