Tip #1: Send customer communications by email instead of printing and mailing.
Print to PDF files instead of hardcopy, send those documents to your customer by email, and save the environment by not using ink, toner, paper, envelopes, or transportation resources. Save money by not having to buy that ink, toner, or paper. Save even more by eliminating postage costs. With immediate delivery, you’ll be able to increase customer satisfaction and your efficiencies by confirming orders with customers before they ship, and eliminate the lag time waiting for the mail to arrive. When your customer contacts you to inquire about their order, your computer screen will display the customer’s exact copy. And, you’ll be able to resend the customer a duplicate copy with the click of your mouse. View these PDFs by date, source, user ID, and file name. The system also records a record of when the file was sent.
Tip #2: Send vendor communications electronically, including POs.
Print purchase orders (POs) to PDF and send them by e-mail directly to the vendor – all in one smooth process. You’ll improve the timeliness of communications and order turnaround times while you’re saving on paper and postage. You can retrieve archived POs and payments by date, source, user ID, and file name.
Tip #3: Email reports to your team.
All Standard reports are available in PDF format from the Paperless Office Report Viewer. You can distribute the reports to the team electronically and save them in the archive for reference!
Tip #4: Implement a telecommuting program.
Not only will you increase your employees’ satisfaction, you will also help to reduce your impact on the environment. With secure remote access, your employees can work within your Sage MAS system without physically being in the office. This will reduce the gasoline your employees use to get to and from work, while maintaining the security of your data!
Tip #5: Combine multiple orders into a single shipment.
For maximum savings, Sage MAS ERP makes it possible to ship multiple orders designated for shipment to the same address. You’ll reduce the costs of shipping while conserving packing materials otherwise destined for landfills.
Tip #6: Take advantage of web-based online training.
Offer your employees the ability to attend training on Sage MAS ERP right from the comfort of their desk! Internet training eliminates the environmental impact of additional travel, and you’ll reduce travel costs. Anytime learning, the award winning, web-based online training, can help boost the productivity of your staff by giving them the tools to learning better ways to manage and use your Sage MAS ERP system. These self-paced online training courses are available on www.sageu.com/mas. You can even select a maintenance or support plan to include unlimited access to Anytime Learning courses!
Tip #7: Complete period-end processing without printing.
Using period-end reports in PDF format saves on paper costs, plus you can archive reports in a secure and searchable digital format. All documents are available for electronic retrieval through the PDF Viewer. The Viewer enables you to specify any combination of company codes, modules, and documents to view—so you see only what you want to see. Automatically name and save PDF files, eliminating the risk of accidental overwrites.
Tip #8: Archive important documents electronically.
You have the ability within the Sage MAS ERP system to electronically save important documents such as financial reports, customer invoices, and purchase orders, using an efficient archive system. Eliminate paper and printing costs. Your staff can easily access needed files, view or email them, and return them to the archive. No more searching through old file cabinets for printed papers, no more damaged or destroyed documents, and no more documents lost in a pile of papers on someone’s desk. This will help you reduce time spent in retrieval and your need for physical space to store these important documents. Plus, easily keep multiple backups of important documents electronically.
Tip #9: Optimize inventory replenishment.
Reduce the number of incoming shipments by leveraging the efficiencies of Inventory replenishment. Accurate demand forecasting helps you avoid placing last minute reorders, and also avoids overstocking, which reduces inventory carrying costs. Automated procurement generates purchase orders and transfer orders to save time, reduce labor costs, and ensure accuracy.
Tip #10: Manage more efficient transportation routes.
Identify the most efficient routes for your team to deliver shipments. Help the environment by reducing your fuel usage, carbon emissions, and traffic congestion. Save money by reducing your transportation costs, vehicle maintenance costs, and driver overtime.
