Core Financial Modules

[mcm]

Is there a way to reverse closing out an AP Period? We closed out several at one time, not knowing that it would purge the invoice history. The GL data is still there and check history, however, when you go to Vendor Maintenance, it only shows the history of the current period. Is there anyway to "unarchive" this? Has anyone every heard of this happening?

[mcm]

I have tried to go to Setup AP Options and change the date back, but it does not reset the history...

[rmikolainis]

The undo feature is the same as the procedure as restoring from your backup. You can restore from backup and then go into your AP setup options and change the time to retain history.

[TomTarget]

Unfortunately,  as previously indicated there is no "undo" short of a backup,  however ...

I suggest you check your settings in A/P Setup for how long your system is set to retain "history".   There are a couple of settings in there as to how long history is saved.   Note that there are multiple settings depending on whether you are talking about checks,  transactions, summary history, etc.    This wil also vary depending on which version you are on.

[mcm]

Thanks for the replies!

I'm using version 4.30.0.18.  This was my first period end processing since the upgrade.  In the past, doing a period end wouldn't purge any data.  I checked my settings and noticed "Days to retain paid information" was set to ZERO.  This was under the additional tab in Accounts Payaple Options. 

It's been three days since I did the period end so I really have little option of backing up.  Too much has been done since that time.  Only the vendor invoice in vendor maintenance disappeared, and only the months that aren't closed out remain.

Do the settings in the A/P setup only take affect during a period end processing?  As in, I didn't lose any of my data until I performed one.  It wasn't incrimentally taking data out for me based on these settings. 

Thanks for your help!

[TomTarget]

"Do the settings in the A/P setup only take affect during a period end processing? "

That is correct.

[SPyle]

If you have back-ups, you may be able to restore only the history file.  Then you would have a 3 day gap rather than missing the months or years of history.

You could also create a different company code and restore the files to that company and then do a VI to bring the history back in, or keep the other company for historical reference information. 

All of these can be tricky and you should get with your reseller if you are the least bit uncomfortable with the fact that you could screw things up more.  Make fresh back-ups before you try any of these!