Core Financial Modules

[EagleFlys]

We're new to MAS90, on the most current version, and we would like to minimize what's showing up in the GL relative to payables.

Upon incurring expense:

DR Exp  100

DR Exp  100

DR Exp    50

CR Payable 250

When we pay the invoice, there is a debit to the payable for the $250 and 3(three) credits to the cash.  We cut a lot of checks, so this is making our detail long, cumbersome and difficult to review - not to mention wasting a lot of paper.

Here's what we'd like to see when we cut the check:

DR Payable 250

CR Cash 250

The company who installed the software says that the current version of MAS90 won't accomodate our request.  Is that true?

Thanks, in advance, for your input. 

[rmikolainis]

If you are worried about wasting paper.....................................use paperless office and print your registers to pdf's.

[BigLouie]

Welcome to the Sage Community.

Your reseller is correct. Plus in the event of an audit you would need to be able to detail transactions. Auditors are picky about things like that. And my esteemed college is correct about the paperless office saving on the wasting of paper. Get with your reseller on setup options.

[bethbowers]

Sorry if dupe posting

Have you tried this from the AP Setup Menu/AP Options, 2nd tab?

Check and Electronic Payment Register in Detail

Select this check box to post payment transactions from the Check and Electronic Payment Register to the general ledger cash account in detail. When posted in detail, each payment transaction is posted as a separate entry. Clear this check box to consolidate the payment transactions and to post as one entry.