Distribution, Manufacturing, and Internet Modules

[mattk]

We have a ton of purchase orders that were created by our well intended purchasing manager to initiate and track the creation of certain printed goods for our products and apply costing, e.g. documentation we include with our products.  I have devised a much better way to handle it through Work Order, but now I need to get rid of these POs.

The Receipt of Goods has been completed for the items, so the value is in Inventory and Purchases Clearing.  So I figured the best way to handle it would be to temporarily disable Post A/P Invoices in PO Options, do PO invoice receipts to get the POs properly processed, then do a GL  journal entry for the total amount between purchases clearing and whatever expense account  or COGS account I'm going to use.

The problem is that when i disable A/P invoice posting and then try to do a PO Receipt of Invoice it tells me this is not available in my system.

Any ideas?

Thanks,

Matthew C. Kaney

Biopac Systems, Inc. 

[mattk]

Also, I would really rather not have to post actual A/P invoices and then try to figure out how to charge them off correctly if i I can avoid it.  It seems to me that preventing the data from moving any further through the system would be ideal.

[skirmoochsage]

MattK:

Yes, when you clear the Post AP invoices option, the ability to enter a receipt of invoice is taken away, but in your case you would have wanted to clear that checkbox before you post the receipt of goods entry for the PO.

 If you don't want to do a receipt of invoice for each PO, you might consider using the PO Utility Purge Obsolete Purchase Orders. You can purge one at a time or a range of POs.

[mattk]

I do want to do a receipt of invoice for each PO, i just don't want it to post the AP module.  All the other module integration seems to be made so that the subsidiary ledger can be "disconnected" temporarily so as to clean up transactions there.   I supposed I'll  just do credits for all of the invoices.  I find that over the long haul, I benefit from having a complete data history.  

[DFeller · Accepted solution]

What you can do is:

1. Make sure everything else in P/O is posted first.

2. Create your batch of receipt of invoices.

3. Go into P/O options and turn off integration to A/P and G/L.

4. Post.

5. Go into P/O options and turn ON integration to A/P and G/L.

Done.

Dawn

[mattk]

Very clever, as usual, Dawn, Thank you