Sage MAS 90 and 200 Extended Enterprise Suite

[AshleyGreen]

We received a downpayment for equipment that hasn't been received yet, so I can't invoice the sales order.  If I enter the downpayment on the sales order as a deposit, and then do a cash receipt and apply it to the appropriate sales GL accounts, what will happen to the deposit amount once I invoice the sales order?  Will it post the deposit amount again? 

[clearis]

In Sales Order Options, you specify which GL account is the Customer Deposits account. When the SO is invoiced, this account is debited for the amount of the deposit on the order. This transaction will clear the credit posted to the account by the Cash Receipt entry. 

The total amount of customer deposits on sales orders should  equal  the GL account for customer deposits. Timing differences in the posting of cash receipts would be reconciling items.

[AshleyGreen]

Or could i generate an invoice with Misc Charges using the appropriate sales accounts for half of the invoiced amounts, and then once the inventory is received, generate a second invoice and override pricing to equal half of what it typically would be? 

[DFeller]

I wouldn't override pricing as that skews your gross profit.  Enter the regular price then enter the misc code on the next line with a negative amount that you invoiced originally.

Dawn

[clearis]

I don't think you would want to post a customer deposit against a sales (revenue) account. That would reduce sales until the invoice was created and posted. Customer deposits held prior to invoicing are a liability and recorded on the balance sheet until the invoice is posted.

[Heather]

AshleyGreen --

Create yourself a test company and post some transactions there, so that you can see how the process works without messing with your live data.